Touring wedding venues is most likely first on your list of things to do after you get engaged. This is such an exciting time in the engagement process because everything is new and bright and happy. The world is your oyster and you have all of your venue options in front of you. To keep the excitement level up and avoid confusion while touring, I’ve put together a few tips on how to tour a wedding venue. Here are 6 ways to make the experience fun and organized.
How to Tour a Wedding Venue
1. Make an Appointment
You’ll want to do this sooner than later because wedding venues will fill their dates first come first served. Try to set up appointments soon after you contact the venue rather than months down the road. Remember that weddings happen on weekends, so during prime wedding season you may have to tour during the week. Touring shortly after you contact the venue will also ensure they still have your preferred date available. Drop ins may be accommodated, but you may not get the personal attention you are expecting depending on who is there when you arrive, or what else is happening at that time.
2. Keep Your Appointment Time
Be respectful of appointments. People spend time preparing for meetings, work schedules are created and rearranged, babysitters are booked and cleanup crews are enabled. All of this so that you can envision your wedding in that space. If you have to cancel or reschedule or if you have already made a decision, a call, text or email is so appreciated!
3. Who to Bring Along
On your first visit to a wedding venue bringing your fiance along is your number one priority. If this isn’t possible, bring along someone you trust to give you honest feedback without asserting their own agenda. And if you are in love with the venue already, bring along the necessary decision makers so you can get your preferred date secured.
4. Touring the Venue
Share your dreams, your vision, what you are most excited about! When I’m walking around with couples I love to hear these things, it gives me a much better picture of what you want and how I can help you reach those goals. It also gives both of us a pretty good idea if the venue is going to be a good fit for your wedding. Have your list of questions ready, and if they don’t cover them in your conversations, bring them up before you leave so you walk away knowing exactly the information you need to make your decision.
5. Dress Appropriately
Think through the time of year you will be touring. If you are touring an outdoor venue in the winter and it’s cold and snowy, wear a warm coat and a pair of boots. If it’s hot and humid, expect to be walking around in these conditions. The point of you being there is to see the property and spaces available, and we’re ready to show it to you, regardless of the weather outside.
6. Making Your Decision
Follow your gut! If this means booking on the spot because all of the decision makers are there and it just fits what you want for your wedding, do it. If you need more time but are worried about securing your preferred date, ask if they will temporarily hold that date for you so you don’t feel pressured. And don’t forget to ask all of the necessary questions to make your decision.
As you are touring venues remember that you’re starting a relationship that will last 1-2 years plus! Take note of things like how easily you can get in touch with the venue and their planners. How quickly do they respond to emails and phone calls. How they respond to your ideas and vision. Take these things into consideration when making your decision. Bring in the people who you will enjoy working with to make your vision come to life over the next months and years. You are, after all, planning one of the most significant days of your life.
Cheers to Love,